Why Use Practice Management Software?

When therapists and counselors use a cloud-based practice management software they’ll save time, have less stress, and be more focused on clinical care.

The behavioral healthcare industry is filled with redundancy. First of all, patients are scheduled and billed separately. Next, statements are not automated and are difficult to generate and send. Also, records are disorganized and patient communication isn’t secure. Finally, revenue tracking is a headache, and many clinicians have no idea about the financial health of their private practice.

Mental health therapists and counselors spend hours a week frustrated by the hassles of administering their private practice leaving them stressed and reducing the time they have available to serve others.

Practice management software streamlines patient scheduling, billing and documentation and allows therapists and counselors more time to focus on what they do best; treating mental health issues.

Take a few minutes to audit your mental health private practice and consider what tasks are taking up time, money, and energy.

Start by asking a few questions about your private practice:

1. How many hours a week do you spend scheduling clients?
2. How much time do you spend on billing or generating superbills?
3. Do you experience a lot of late cancels, or no-shows? Are you sending automated patient reminders?
4. Do you have large outstanding balances?

These are just a few areas where having practice management technology vastly reduce the time spent on single tasks.

Investing in practice management software allows you to operate a more profitable business.

We’d love to provide you a comprehensive business audit to show you how Therapy Partner’s practice management software can transform your private practice into well run business. Contact us today.

Ethical and Legal Liability Quiz

Learn to Protect Healthcare & Financial Data; Empower Your Practice & Let Go of the Worry 

We are in a very sensitive business…protecting patient healthcare and financial data must be something we dedicate time to. To better understand possible liability and learn strategies to improve data protection, take the following patient security quiz:

• • Do you use a secure system to communicate with patients (email, text, phone, video)?

• • Are you storing patient data in local hard drives?

• • Do you store patient financial data or credit card data in your office? (This is prohibited activity according to Visa and MC Rules and Regulations)

• • Are you using external hardware such as swipe machines or tools? If so have you updated these to work with chipped cards?

• • Is someone assisting you with billing and practice management; how are you protecting yourself with data breach in administration?

• • Have you considered integrating merchant services and payments into a practice management system that intuitively tracks scheduling, billing, allows full file upload, handles patient records including all services, codes and diagnostics, as well as secure patient statements?

• • Are you scheduling, billing, and documenting consultation with patients and colleagues when care coordinating?

• • Do you securely store patient files? Have you considered using an integrative EMR system to store progress notes and patient records?

• • Do you store a form of payment on file in a secure practice management system? Is this system encrypted and secure? *Top strategy to limit financial data breach.

• • Is your intake paperwork up to date? Does it clearly outline your services, and all charges, policies, and procedures?

• • Do you have proper up to date releases on all patients?

• • Are patients signing new paperwork when you change policies, rates, procedures?

• • Are you documenting all services in a patient health record including cancellations, consultations, and emergencies?

• • Are you sending secure patient statements? Are these generated from a password protected, encrypted practice management system?

• • Is your physical space secure?

• • Have you protected your hardware from intrusion and data breach?

• • Are you performing a scheduled audit to explore ways to better secure your practice?

• • Have you set time aside to shop and compare practice management systems and products designed to streamline and protect your business?

• • Have you considered how consolidating manual or isolated tasks and use of separate devices in favor for consolidated practice management may save time and money, all while ensuring your patient’s data is safe? *If you have already moved to a practice management system, please ensure you request information regarding ways your technology company protect healthcare and financial data.

The Love Your Practice Team